Sec. 22-95Additional items required for consideration and issuance of a permit

In addition to the information required above in an application for a special event permit, the following materials and information must be provided in support of and in addition to the application, all of which must be provided before an application will be considered:

(1) If the applicant is a corporation, the state and date of incorporation, a representation that the corporation is qualified to do business in Georgia, and the name and address of the registered agent for service of process for the corporation in Georgia.

(2) If the applicant is a corporation or other business entity required to comply with the State of Georgia SAVE and E-Verify requirements, a sworn declaration that the corporation is in compliance therewith. If the business entity is not subject to those requirements, a statement describing the reason(s) for any claimed exemption with sufficient particularity to permit a determination of the bona fides of the claim.

(3) Identification of any location(s) within the prior 12 months where the applicant conducted a similar special event, if any.

(4) Copies of written notices informing residences and businesses adjacent to the event area of the intent to host a special event. If the special event involves a parade, procession, or other event without a centralized location, this notification requirement may be waived by the city manager upon request. This notification requirement may also be waived if the city manager determines it would be unreasonable and unduly burdensome in light of the number of residences and businesses to be notified.

(5) Proof of comprehensive liability insurance naming the city as an additional insured. Such insurance must provide at a minimum $1,000,000.00 of coverage for personal injury per person and $1,000,000.00 of property damage coverage covering all claims arising from a permit issued under this chapter. The city manager may waive or reduce this requirement for a special event that:

a. Will not require or involve one or more of the following activities: closing (full or partial) of a public street; blocking or obstructing public property; the provision of merchandise, food, or beverages (whether by sale or otherwise); the erection, use, or installation of a tent, canopy, stage, trailer, grandstand, bleachers, or any other structure; use of any kind of pyrotechnics or sound amplification devices; or placement and use of portable toilets;

b. Is in response to an immediate, current event defined as national, state, or local event or incident occurring within seven days prior to the proposed special event; or

c. The applicant is an entity or organization recognized by the Federal Internal Revenue Service as satisfying the requirements of 26 U.S.C. § 50l(c) or a charitable organization subject to and governed by O.C.G.A. § 43-17-1 et seq. Proper proof of § 501(c) status and/or registration as required by O.C.G.A. § 43-17-1 et seq. is required.

In exercising this discretion, the city manager shall consider the nature of the activities planned for the participants in the proposed special event; the risk of potential injury or harm to private property and private persons arising from the activities planned for the participants in the proposed special event; and the risk of potential injury or harm to public property arising from the activity planned for the participants in the proposed special event.

(6) The applicant shall provide a written agreement in a form satisfactory to the city providing that the applicant shall defend, pay, and hold harmless the city, its elected and appointed officials, employees, and agents from liability for all personal and property damages arising from any acts or omissions resulting from a special event, inclusive also of any claims for attorneys' fees and costs connected with such claims, except for such claims arising solely from the negligent acts of the city, its elected and appointed officials, employees, and agents.

History: (Ord. No. 2022-5, § 1(Exh. A), 10-6-2022)