Sec. 2-2Records management
Needs a look
Records retention affects what public records the city must keep and when it may destroy them, which matters for open-records requests. See the fix
Plain English: what this chapter covers
Chapter 2 covers how city government runs: when the council meets and how residents can speak, the ethics code and how to file a complaint, rules for city employees (including drug testing and the city minimum wage), budgeting and purchasing limits, city credit cards, the Community Relations Commission, and how the city protects utility customers' personal information.
(a) Those Local Government Records Retention Schedules as promulgated by the Office of the Secretary of State of the State of Georgia, as amended from time to time, and found on the following website:
http:/sos.georgia.gov.archives/pdf/state_spec_reports/Local_Government_Schedules_Nov_07.pdf,;
are hereby approved and adopted as records retention schedules for the city.
(b) The city clerk is responsible for records management activities and is charged with the responsibility for directing and coordinating all records management matters.
(c) No record shall be destroyed except in accordance with approved retention schedules.
(d) Whenever any records are destroyed, a certificate of destruction shall be prepared and forwarded to the city clerk which shall show the type of records destroyed, the approved retention schedule number, the dates covered, and the volume destroyed.
History: (Ord. No. 08-12, §§ 1—4, 11-6-2008)
This is a plain-English guide, not legal advice. The official code is on Municode and at City Hall. Our copy is from April 30, 2026.
Online: https://jamesburgessleads.com/city-code/PTIICOOR_CH2AD_ARTIINGE_S2-2REMA
Official version: https://library.municode.com/GA/Ashburn/codes/Code_of_Ordinances?nodeId=PTIICOOR_CH2AD_ARTIINGE_S2-2REMA
Paid for by James Burgess